Staffing Assistant

Boston Consulting Group (BCG) partners with leaders in business and society to tackle their most important challenges. They are seeking a Staffing Assistant to provide logistical, relational, and administrative support to the NYC Staffing team, ensuring accurate data management and facilitating communication with consulting staff. Responsibilities - Provide support to the NYC Staffing function by tracking casework assignments and billing arrangements for non-partner consulting staff: - Assist with outreach to current case teams to confirm upcoming end dates for all consultants - Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports, consultant information and availability - Request updated staffing bios from consulting staff and upload to individual BCG Navigator pages (intranet) - Assist with searches for consulting staff with specific expertise for proposals and sold work - Act as backup for People Team Specialist and Staffing team as needed to: - Collect all required data from case leadership to open a new request for the local staffing system - Send the base list options to case leadership after initial staffing request is made - Manage the end-to-end process of short-term staffing in the time between formal assignments for consultants - Develop working relationships with all members of the local office to facilitate the information flow to provide timely, transparent information - Respond to special projects and other internal requests as needed - Maintain and update all individual staffing assignments, availability and related data in the Staffing database - Assignment start / end dates - Vacation time, scheduled trainings, and LOAs (working with HR) - Notes on upcoming availability - Updated performance highlights after the completion of every assignment - Generate weekly consulting staff availability reports for the Talent Management and Staffing team; and maintain ‘base list’ availability to share with case team leaders and other offices - Act as backup for People Team Specialist and Staffing team as needed to: - Create project and resource request entries in online staffing system - Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed - Coordinate with Managing Directors & Partners, local finance, and other North America offices to: - Identify or open the appropriate codes for staffing assignments - Ensure investment requests are transparent and have been approved by the relevant parties - Track and appropriately distribute investment funding across offices as relevant - Monitor case budget for ongoing projects - Provide case codes, billing instructions and information to consulting staff and other North America staffers as needed - Work with Talent Management and Finance team to review consultant billing and leakage report each week and request corrections as necessary - Create Information Management (IM) teamsites for each new case - Work with the IM team to ensure teamsites are opened and closed in a timely manner - Facilitate the weekly NYC System pipeline calls - Make all necessary adjustments to the internal and published pipeline - Represent NYC on bi-monthly North America Regional Staffing calls - Perform Other Duties And Projects Required Skills - Bachelor's degree required - 1-3 years of administrative support or human resources experience, preferably at a professional services firm - Highly organized, attentive to detail - Excellent written and verbal communication skills - Numeric proficiency and experience managing financial data - Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience Benefits - Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children - Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs - Dental coverage, including up to $5,000 in orthodontia benefits - Vision insurance with coverage for both glasses and contact lenses annually - Reimbursement for gym memberships and other fitness activities - Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan - Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement - Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month) - Paid sick time on an as needed basis - Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage. Company Overview - Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. It was founded in 1963, and is headquartered in Boston, Massachusetts, USA, with a workforce of 10001+ employees. Its website is http://www.bcg.com. Company H1B Sponsorship - Boston Consulting Group (BCG) has a track record of offering H1B sponsorships, with 617 in 2025, 632 in 2024, 475 in 2023, 474 in 2022, 423 in 2021, 385 in 2020. Please note that this does not guarantee sponsorship for this specific role.