Join Aston Carter as a Remote Executive Administrative Assistant II and Elevate Your Career
Aston Carter, a leading provider of world-class corporate talent solutions, is seeking an exceptional Executive Administrative Assistant II to join our team on a fully remote basis. As a key support professional, you will play a vital role in driving the success of our sales organization, which serves the financial services industry, including banking, insurance, and capital marketing.
About Our Company and the Role
Aston Carter is a renowned global talent solutions provider, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. With a presence across the U.S., Canada, Asia Pacific, and Europe, we cater to many Fortune 500 companies. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, company culture, and growth opportunities.
As an Executive Administrative Assistant II, you will provide high-level administrative support to senior executives, handling complex tasks, and ensuring seamless day-to-day operations. This remote role offers the flexibility to work from anywhere, with a preference for EST or CST time zones.
Key Responsibilities
- Provide expert administrative support, including calendar management, travel coordination, and expense reporting
- Act as a primary point of contact for executives, handling phone calls, emails, and requests
- Conduct research, gather information, and prepare reports as needed
- Manage and maintain confidential documents, records, and databases
- Develop and maintain strong relationships with internal stakeholders, including executives, team members, and clients
- Utilize MSFT Office Suite, including Teams, Word, PowerPoint, and Excel, to create and edit documents, presentations, and spreadsheets
- Perform other administrative tasks, such as data entry, filing, and record-keeping
Essential Qualifications
- Minimum 5+ years of experience with Outlook Calendaring
- Minimum 4+ years of experience with MSFT Office Suite (including Teams, Word, PowerPoint, and Excel)
- Minimum 5+ years of experience with booking travel
- Minimum 4+ years of prior experience as a proven Executive Assistant
- Excellent verbal and written communication skills
- Strong multi-tasking, customer service, and interpersonal skills
- Ability to work independently, manage time effectively, and maintain confidentiality
Preferred Qualifications
- Experience working in a fast-paced, dynamic environment
- Familiarity with financial services or sales organizations
- Strong organizational and problem-solving skills
- Ability to adapt to changing priorities and deadlines
Skills and Competencies
To succeed in this role, you will need to possess a unique blend of technical, business, and soft skills. Key competencies include:
- Technical skills: MSFT Office Suite, Outlook Calendaring, travel booking, and expense reporting
- Business acumen: understanding of financial services, sales organizations, and administrative best practices
- Soft skills: communication, multi-tasking, customer service, interpersonal skills, and time management
Career Growth Opportunities and Learning Benefits
Aston Carter is committed to the growth and development of our employees. As an Executive Administrative Assistant II, you will have access to:
- Professional development opportunities, including training and certification programs
- Mentorship and coaching from experienced professionals
- Career advancement opportunities within the company
Work Environment and Company Culture
As a remote employee, you will enjoy the flexibility to work from anywhere, with a focus on work-life balance. Our company culture is built on:
- Diversity, equity, and inclusion
- A culture of care, engagement, and recognition
- Clear outcomes and performance expectations
Compensation, Perks, and Benefits
Aston Carter offers a competitive compensation package, including a salary commensurate with experience. Our benefits package includes:
- Comprehensive health insurance
- Retirement savings plan
- Paid time off and holidays
- Professional development opportunities
Why Join Aston Carter?
At Aston Carter, we are passionate about empowering our employees to succeed. As an Executive Administrative Assistant II, you will be part of a dynamic team that values:
- Diversity, equity, and inclusion
- Professional growth and development
- A culture of care and recognition
Don't hesitate to apply if you're a motivated and experienced administrative professional looking for a challenging and rewarding role. We value a great attitude and a willingness to learn above all.
Apply Now!
If you're ready to take your career to the next level, submit your application today. We look forward to hearing from you!
Apply Now