Key Responsibilities:
- Assume responsibility for the day-to-day operation of the clients' portfolios by performing varying corporate and fiduciary administrative tasks;
- Ensure successful onboarding of client & incorporation of businesses in line with good governance principles and applicable laws;
- Conduct regular reviews of files to ensure that they hold up-to-date documents/information as prescribed by the company protocols, laws & regulations;
- Adhere to set guidelines in respect of drafting, filing and classification of information;
- Conduct self-review of work/files to ensure that information is accurate and compliant prior to submitting to higher levels for endorsement;
- Pro-actively prepare and plan meetings by ensuring that relevant information, dates & documents has been effectively communicated to all parties;
- Take notes and draft concise, accurate minutes of meetings and ensure a timely delivery of quality work to parties concerned;
- Prioritize and organize workflow and ensure constant monitoring of files to meet deadlines;
- Display confidence in delivering client solutions and swiftly escalate issues for resolution;
- Process and monitor bank transfers, payments and FX transactions while maintaining proper records to ensure compliance with statutory obligations and avoid penalties;
- Conduct research from relevant sources to enhance knowledge and have a proper understanding of the clients' business as well as legal/regulatory implications;
- Apply practical knowledge when drafting minutes, resolutions, and other documents;
- Makes effective use of appropriate checklists, policies and procedures when effecting a transaction;
- Regularly record accurate information on the time management system for billing purposes.
Compliance and KYC
- Comply with internal, statutory and regulatory requirements in all areas of work;
- Ensure that all necessary statutory filings are done accurately, within deadlines to avoid penalties;
- Ensure proper verifications of client data according to the CDD principle;
- Perform customer due diligence on client files as assigned and escalate any potential threat/suspicious transactions promptly.
- Identify suspicious transactions and make relevant reports
Broader Contribution
- Develop sound knowledge of all applicable company guidelines and practices;
- Participate in the company's training initiatives and collaborate with junior levels as required;
- Cultivate a cordial relationship with internal & external stakeholders with the aim of improving ease of doing business and creating new business opportunities;
- Perform as required, after discussion and mutual understanding, any other related duties
Key Requirements:
- Either a Degree in Law and Management or a Professional Qualification (ICSA/STEP);
- At least 3 years of working experience in a similar position in a Management Company ;
- Good Knowledge and understanding of: o Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards; o Company Secretarial duties and Board matters; o Corporate and Trust Administration Functions, Compliance and Good Governance principles;
- Good understanding of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities
Key Skills:
- Good company secretarial skills with the ability to draft resolutions, minutes and other relevant documents;
- Has excellent customer service skills;
- Has strong planning, organizing and coordinating skills backed by sound time management skills;
- Is analytical and is able to produce accurate, clear and concise work;
- Can juggle between priorities efficiently to deliver within set deadlines;
- Is committed, confident and results-oriented;
- Display sound judgement when resolving issues and taking decisions;
- Has excellent written and verbal communications skills in both English and French;
- Is a team player and can collaborate effectively with stakeholders;
- Is autonomous, self-disciplined and can productively work remotely;
- Is able to operate in a fast moving, demanding and high-pressure environment;
- Is a quick learner with the ability to apply knowledge appropriately.