Recruitment Operations Coordinator

FalconTek is seeking a detail-oriented, software savvy Operations Coordinator to support internal operations, employee timekeeping, onboarding, and project compliance processes. This is a fully remote position working closely with Operations, Accounting, and Project Management teams to ensure smooth day-to-day workforce operations. While the position is primarily Monday–Friday during business hours, occasional evening or weekend work may be required for urgent operational needs. Key ResponsibilitiesTimekeeping & Payroll Support • Send weekly time entry reminders to employees • Follow up on missing or incorrect time entries • Ensure project timesheets are signed and match ADP records • Approve time entries and assign holiday time in ADP when required • Work with Accounting to resolve missing time reports and approval issues • Collect signed timesheets from supervisors and project leads • Coordinate with on-site supervisors for approvals or corrections • Assist Accounting with final approvals prior to payroll processing • Communicate with employees regarding rejected or corrected time entries Hiring & Pre-Onboarding • Add candidate information to onboarding trackers • Send pre-onboarding communications • Issue offer letters through ADP and follow up on unsigned offers Onboarding Administration • Initiate new hires in ADP back office • Assign onboarding documents and monitor completion progress • Send reminders to new hires for outstanding tasks • Collect and verify I-9 documentation and process forms • Assist employees with onboarding issues or questions • Keep internal teams updated on onboarding status • Initiate background checks when required • Enroll team members in compliance systems Security & Compliance Processing • Send security documentation packets when required • Follow up with employees on corrections or missing information • Format documents in Adobe and maintain secure records • Save completed files and notify Project Managers • Submit documentation to clients when required Time Off Processing • Ensure employees follow proper project procedures for time off requests • Track time off availability and maintain calendars and trackers • Submit requests to Workforce for approval or denial (certain projects) • Coordinate with supervisors and project leads on approvals • Approve or deny requests in ADP and communicate decisions to employees Attendance Tracking (Project-Based) • Receive attendance updates from on-site supervisors • Apply attendance points when missed time occurs without prior approval • Maintain attendance tracking records • Notify Project Managers when disciplinary thresholds are reached Operations Email & Communication • Monitor the Operations team inbox • Respond to routine inquiries or direct requests to the appropriate department • Ensure employee and supervisor questions are addressed or routed promptly Qualifications • Strong organizational and administrative skills • High attention to detail and ability to manage multiple trackers and systems • Experience with ADP or HRIS systems preferred • Experience supporting HR, payroll, or operations administration preferred • Strong written communication and follow-up skills • Ability to work independently in a remote environment • Proficiency with Microsoft Office / Google Workspace and Adobe Benefits • 401(k) • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Pay: $45,000.00 - $50,000.00 per year Benefits: • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Experience: • Operations Coordinator/HR Administrative: 3 years (Required) • Hiring and pre-onboarding: 3 years (Required) • Timekeeping and Payroll Management: 3 years (Required) • ADP or HRIS systems : 3 years (Preferred) Work Location: Remote