Children's Aid is dedicated to providing support for the recruitment process and ensuring a positive experience for candidates and hiring managers. The Recruiting Assistant will assist the Talent Acquisition Team with various recruitment tasks, focusing on expediting verifications and background checks to facilitate a prompt hiring process.
Responsibilities
- Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures
- Assist with posting job vacancies as directed by the Talent Acquisition Partner
- Monitor job boards and sourcing platforms to ensure postings are visible and displayed accurately
- Screen resumes/applications to identify qualified candidates
- Conduct initial phone screenings to assess candidate qualifications and suitability
- Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records
- Complete reference checks
- Create, revise, and prepare recruitment materials and documentation
- Participate in external and agency-sponsored hiring events
- Implement fair hiring practices and legal requirements throughout recruitment
- Support preliminary verification and serve as backup for background check clearance processes
- In-person collaboration is an essential function of the job
- Performs other duties as assigned
Skills
- High school diploma or equivalent
- One year of experience in an administrative or support role within an HR environment
- Minimum of six months of experience processing national, state, and city regulatory background check screenings
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Ability to work independently and prioritize tasks effectively
- Willingness to learn and adapt to new technologies and processes
- Excellent communication skills, both verbal and written
- Strong organizational and time management abilities
- Attention to detail and accuracy in all tasks
- Strong interpersonal skills and the ability to work effectively in a team
- Adaptability and the ability to multitask in a fast-paced environment
- Problem-solving skills and the ability to exercise sound judgment
- Customer service orientated
- Bachelor's degree
- Familiarity with recruitment processes and procedures
- Understand basic HR principles, best practices, employment laws, and regulations
- Flexibility to work occasional evenings or weekends as needed for recruitment events
Company Overview
Our Mission: Children's Aid helps children in poverty to succeed and thrive. It was founded in 1853, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is https://www.childrensaidnyc.org.
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