Project Coordinator

Are you an organized project management professional who thrives in fast-paced creative environments?

Our client is seeking an experienced Project Coordinator to manage timelines, resources, and communication across multiple design projects. You'll work closely with creative teams, account managers, and clients to ensure deadlines are met and deliverables exceed expectations—all while keeping projects on time and on budget.

If you have proven project coordination experience, love working with creative teams, and excel at juggling multiple priorities while maintaining exceptional attention to detail, this could be your next strategic role.

✅ What You'll Be Doing

• Plan, track, and manage multiple design projects simultaneously from concept to completion
• Create and maintain project schedules with detailed task lists and milestone tracking
• Coordinate with designers, copywriters, and external contractors to ensure seamless project flow
• Communicate clearly with clients and internal teams, providing regular updates and status reports
• Proactively identify risks and resolve roadblocks before they impact project timelines
• Ensure projects stay on time and on budget through careful resource management
• Organize and lead project meetings and facilitate productive team collaboration
• Maintain project documentation and ensure all deliverables meet quality standards

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record a brief one-way video introduction to showcase your communication skills
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Requirements

Who You Are

• Minimum 3 years of project coordination experience (agency or creative environment preferred)
• Strong working knowledge of project management tools - ClickUp (preferred), Asana, Trello, or similar platforms
• Familiar with team collaboration tools like Microsoft Teams, Google Meets, or Zoom
• Exceptional organizational and time-management skills with ability to prioritize effectively
• Excellent written and verbal communication skills for client and team interactions
• Ability to juggle multiple projects with shifting priorities and tight deadlines
• Positive attitude and team-first mindset with collaborative approach to problem-solving
• Detail-oriented with strong follow-through and accountability

⭐ Nice to Have

• Familiarity with creative processes in design, copy, and web development
• Experience working in fast-paced, client-facing environments
• Basic understanding of file types, formats, and production workflows

Benefits

• Paid in USD every 15th & 30th of the month
• Up to 14 days of paid time off annually, from day one
• Paid leave for Philippine Regular Holidays
• 100% remote – work from anywhere
• Work in the dynamic creative industry with diverse design projects
• Collaborate with talented creative professionals and client teams
• Use cutting-edge project management tools and workflows
• Drive meaningful project outcomes and client satisfaction

Originally posted on Himalayas