Description
GENERAL PURPOSE OF JOB
The Payroll Tax Specialist is responsible for the accurate and timely payment of payroll taxes and filing of returns for Full Tax Service clients.
- Enroll new clients in EFTPS for federal payments; apply for state and local tax ID numbers with various agencies and complete necessary POA forms.
- Remit scheduled payments via EFT or paper to tax authorities in a timely and accurate manner.
- File tax returns to various agencies by due dates to follow agency requirements.
- Input tax rate and/or deposit frequency changes and perform other required maintenance.
- Research and resolve discrepancy notices issued by tax authority in a timely manner.
- Facilitate packing and delivery of client return copies at quarter end and year end.
- Run daily, weekly and monthly reports and perform necessary procedures to follow SSAE 18 SOC 1 requirements.
- Provide support to Inova sales and payroll staff regarding tax issues.
- Correct discrepancies in system tax data (out of balance clients).
- Resolve banking and tax liability differences in the bureau tax bank account.
- Prepare and file amended returns resulting from Prior Quarter Adjustments
- Perform routine tasks such as logging tax notices, updating CRM and tax notice tracking systems, etc.
- Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client’s payroll tax needs are met.
- Detail orientated, with ability to focus on and comprehend numerical and financial data.
- Ability to multitask – working on tax notices, remitting payments, etc.
- Keep up to date on tax law changes and payroll tax software updates to ensure compliance.
- Maintain written policies and procedures to ensure tax operations follow various tax agency requirements.
OTHER DUTIES AND RESPONSIBILITIES
- Ability to work independently as well as part of a team.
- Other duties as assigned by the Tax Manager
Requirements
EDUCATION, EXPERIENCE, LICENSE or CERTIFICATIONS
- Bachelor’s Degree preferred
- Previous payroll tax experience preferred
- Working knowledge of payroll, wage and tax laws and regulations
- Service bureau or multi-state tax experience preferred.
- Experience in MasterTax preferred