2026 Data Maintenance Assistant
Job Description, Compensation & Benefits
Effective Date: 5/1/2026
Reports to: Information Systems Specialist, Justin Roberts
Workload: Part-Time
Location: Remote (must be located in the US)
Employment Type: Staff | PT, Hourly
General Description
The Data Maintenance Assistant supports Acts 29’s data ecosystem by ensuring the accuracy, completeness, and integrity of church and organizational records. Working directly under the Information Systems & Data Specialist, this role focuses on the detail-oriented, precision-driven work essential to a healthy data environment—including systematic data entry, record auditing, and large-scale cleanup of Acts 29’s Salesforce database.
Essential Duties and Responsibilities
The Data Maintenance Assistant works primarily within Salesforce and related platforms to support data quality, administrative continuity, and church record accuracy for Acts 29.
Ongoing Responsibilities - Tasks and responsibilities central to the role.
- Perform accurate data entry for church records, leader and pastor contact information, partnership statuses, giving records, and other organizational data within Salesforce.
- Conduct systematic audits of Salesforce records to identify and correct inaccuracies, duplicate entries, outdated information, and missing required fields.
- Maintains admin-level Salesforce access to support continuity when the primary administrator is unavailable.
- Identify, document, and resolve data integrity issues across Acts 29’s platforms, including merging duplicate records, standardizing field values, and correcting relational data errors.
- Leverage AI tools and data analysis methods to detect patterns of data error and prioritize cleanup efforts efficiently.
- Track and report measurable progress on data quality improvements using defined metrics, maintaining transparency on audit findings and remediation status.
- Participate in regular team check-ins with the Information Systems & Data Specialist and Chief of Staff to align priorities, communicate progress, and surface issues.
Responsive Responsibilities - Tasks to be performed as needed..
- Assist with troubleshooting and resolving data-related issues or discrepancies as they arise.
- Support the onboarding and offboarding of churches, pastors, and associated contacts by ensuring accurate record creation, updates, and deactivation in Salesforce.
- Respond to ad hoc data requests from Acts 29 staff as directed by the Information Systems & Data Specialist.
- Assist with data entry and record-keeping related to Acts 29’s giving platform (iDonate) and donor records as needed.
Seasonal Responsibilities - These responsibilities arise during specific projects or annual cycles:
- Church Record Audit — Support a comprehensive audit of all church and pastor records in Acts 29’s Salesforce database to verify accuracy, completeness, and proper categorization. Assist in producing a written summary of findings and a prioritized remediation plan.
- Partnership Renewal — Provide data entry and record-keeping support during the annual church partnership renewal cycle, including form submission tracking, partnership status updates, and contact record maintenance.
Note: This job description is not an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties may change or expand based on the evolving needs of the organization.
Person Profile
- Faith and Mission
- Passionate about Acts 29’s gospel-centered mission.
- Understands cross-cultural ministry and works collaboratively.
- Acknowledges that Acts 29 is a religious 501(c)(3) that requires the employee to agree to abide by and embody Acts 29’s Statement of Faith and religious beliefs.
- Character and Professionalism
- Exceptionally detail-oriented with a demonstrated ability to perform accurate data work.
- Strong communicator and team player.
- Open to growth and dedicated to improving standards of excellence.
- Represents Acts 29 with integrity and humility.
- Is professional in behavior, attitude, and dress.
- Supports and implements Acts 29’s Strategic Plan.
- Skills and Qualifications
- Prior Salesforce administration experience strongly preferred.
- Strong attention to detail with a track record of accurate, thorough data entry and record management.
- Comfortable working with data at scale—identifying patterns of error, prioritizing fixes, and working systematically through large datasets.
- Willing and able to learn and apply AI-assisted tools for data analysis and cleanup.
- Proficient in Google Workspace.
Standard Requirements
- Travel: Overnight travel may be required at times (1-2x per year).
- Policies: Must adhere to Acts 29’s Handbook, Statement of Faith, Information Security Policy, and any additional policies required of Acts 29 staff.
- Equipment: Must return any Acts 29-purchased equipment upon termination.
- Support: Must utilize Acts 29’s data, financial, and communication policies systems for Acts 29 operations.