The National Trust for Historic Preservation is seeking a Finance & Development Assistant for the Farnsworth House, an iconic site designed by Mies van der Rohe. The role involves bookkeeping, managing day-to-day financial operations, and supporting development activities, including tracking donations and assisting with visitor center operations.
Responsibilities
- Serve as Bookkeeper for the site, setting up new vendors, assisting with contract procurement, processing invoices, processing financial transactions and preparing financial and statistical reports
- Assist in maintaining organized and up-to-date paper and digital Accounting files
- Assist with budget, grants management, processing of donation, and sponsorship program
- Assist Operations Manager and Retail Coordinator with purchasing, merchandising and inventory control for the museum shop and online museum shop including stocking and returns, controlling inventory and restocking
- Make trips to the bank and post office once or twice a week
- Assist Operations Manager with organizing and maintaining group tour schedules and Special Property Use agreements and scheduling
- Use and operate cash register POS system including credit card processing
- Provide a friendly, efficient and knowledgeable atmosphere that supports the needs of visitors
- Make sure staff and Visitor Center Associates have working knowledge of all finance and development operations with which they are involved
- Maintain open communications with Operations Manager, Retail Coordinator, and site team for museum shop and finance projects and procedures
- Conduct periodic inventory control, including manual count of merchandise and recommendations for re-orders
- Help receive, unpack, price and stock gift shop items if necessary
- Print Reports needed for daily tour operations, accounting, ticketing, donation, and other reporting as needed
- Address issues in theater area if they arise, including assuring the music and/or presentation are functioning properly
- Assist group tours and SPU guests as needed
- Assist with greeting tour groups and individuals as they arrive at the Visitor Center
- Answer visitor questions or collect contact information when needed to follow-up
- Deal skillfully with a diverse variety of groups under a wide array of circumstances
- Continually broaden knowledge of Mies van der Rohe and Modernism to better serve our visitors
- Work closely with Executive Director, Operations Manager and others, to receive, record and track donations
- Assist Executive Director with intermittent appeals, including letters, emails and text-to-donate campaigns
- Also assist with donor recognition emails, letters and panel in Visitor Center, updated annually
- Provide invoicing, collecting and tracking assistance for Sponsorship Program, run by Executive Director, Marketing & Events Manager, Exhibitions & Programs Senior Assistant, and other staff
- Assist Marketing & Events Manager and related staff as required by providing occasional event support including processing of new vendors, contracts, invoices and payments, profit & loss statements and final reports
- Assist with a variety of special projects as requested
- Answer visitor questions or collect contact information when needed to follow-up
- Deal skillfully with a diverse variety of groups under a wide array of circumstances
- Continually broaden knowledge of Mies van der Rohe and Modernism to better serve our visitors
- Answer telephones, take messages in a timely, effective manner
- Assist visitors and volunteers with transportation around the site (golf carts, van, occasional use of personal vehicle)
- Other duties as assigned
Skills
- At least 2 years of college or equivalent educational/work experience, with a demonstrated interest in historic preservation preferred
- Demonstrated successful experience in shop oversight, including leading teams and/or supervising other staff
- Work in a customer-service setting strongly preferred
- Demonstrated understanding of shop accounting principles; knowledge of point-of-sales software highly preferred
- Ability to manage budgets, scheduling and coordination for numerous projects at one time, i.e. multi-tasker
- General office and administration experience; able to learn and use MS Office, Fare Harbor ticketing and POS systems, as well as National Trust accounting and reporting software
- Experience in tourism promotions, marketing and fundraising a plus
- Excellent communicator with experience in accounting, retail sales and visitor services
- Basic analytical and problem-solving skills, including issue identification and prioritization
- Basic project-organization skills
- Ability to achieve results with moderate supervision
- Excellent attention to detail
- Strong organizational skills required
- Strong verbal and written communication skills
- Experience successfully interacting with key stakeholders
- Ability to collaborate and achieve results
- Public contact and ability to work successfully in close proximity to others required
- Demonstrated success in working with culturally diverse colleagues and stakeholders
- Bi-lingual language skills a plus
- Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion
- Ability to adapt and be flexible in a dynamic work environment
- Ability to work effectively with frequent interruptions required
- Able to handle frequently changing and/or unscheduled tasks with accuracy
- Entrepreneurial spirit and skill set a plus
- Ability to continually develop skills related to use of rapidly changing technology and communications best practices
- Proficiency with Microsoft Office products required, including Outlook, Word and Excel
- Experience with web site maintenance and other online promotional tools a plus
- Regular and reliable attendance required
- Enjoy interacting with a wide variety of people
- Personable, outgoing, courteous, reliable and responsible
- Able to work independently but accept supervision
- Physically able to stand for long periods of time
- Comfortable speaking in front of groups
- Able to work weekdays and some weekends
- Physically able to walk the site, move materials and endure several walks of 1 mile per day
- Ability to drive 15-passenger van (CDL not required) and golf carts
Benefits
- Health, dental and life insurance
- Retirement benefits
- Paid parental leave
- 3+ weeks of vacation
- Sick time
- Holidays
Company Overview
For more than 75 years, the National Trust for Historic Preservation has led the movement to safeguard America’s historic places. It was founded in 1949, and is headquartered in Washington, DC, US, with a workforce of 201-500 employees. Its website is https://savingplaces.org/historicrestaurants.
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