Experienced HRIS Data Entry Associate – Hybrid Role for Global Trading Company with Expertise in Success Factors, PEGA, and Concur Systems

Introduction to blithequark

At blithequark, we pride ourselves on being an integrated global trading company with a diverse range of commercial ventures. Our activities span the import and export of raw materials and goods, with a strong presence in businesses throughout the Americas. As a leader in our industry, we recognize the importance of having a robust and efficient HR system in place. To support our ongoing success, we are seeking an experienced HRIS Data Entry Associate to join our team on a 12-month contract basis. This hybrid role, based in New York, offers the perfect blend of flexibility and structure, with two days spent in the office and the remainder worked remotely.

Job Overview

In this dynamic and challenging position, you will be responsible for providing administrative support to both our Global Mobility Team and HR Technology and Analysis Team. Your duties will be split evenly between these two teams, ensuring that you gain a broad range of experience and skills. As an HRIS Data Entry Associate, you will play a critical role in maintaining the accuracy and integrity of our HR systems, including Success Factors, PEGA, and Concur. Your strong attention to detail, organizational skills, and ability to multitask will be essential in this fast-paced environment.

Key Responsibilities:

• Global Mobility Team (50%):
  • Record vendor invoices in AssignmentPro and process vendor payments in PEGA
  • Process Concur requests for credit card payments (HR Corporate Card)
  • Review employee expense reimbursement requests in AssignmentPro, checking receipts and requested amounts for accuracy
  • Perform various AssignmentPro data entry tasks for global assignees, including I9 E-verification processes
  • Provide ad-hoc administrative support to the Global Mobility Team as needed
• HR Technology and Analysis Team (50%):
  • Enter data for new hires, terms, data changes, and documentation in Success Factors
  • Audit and enter data for discrepancies related to new hires, transfers, salary changes, promotions, demotions, status changes, and terminations in Success Factors
  • Prepare user guides and documentation to support data entry activities
  • Collaborate with the HR Technology and Analysis Team on testing and project implementation phases for Position Management, performance cycles, and recruitment modules
  • Provide ad-hoc administrative support to the HR Technology and Analysis Team as needed

Essential Qualifications:

To be considered for this exciting opportunity, you will need to possess the following essential qualifications:

• Japanese and English bilingual skills
• Knowledge of SAP systems, including PEGA and Concur, as well as Success Factors Employee Central
• Exposure to and understanding of HR operations
• Proficiency in MS Excel, MS Visio, and MS Access
• Bachelor's degree required
• 1+ years of experience in a human resources department or performing similar responsibilities

Preferred Qualifications:

While not essential, the following qualifications are highly preferred:

• Experience working in global companies
• 1+ years of experience with Success Factors
• 1+ years of experience with PEGA and Concur

Skills and Competencies:

To succeed in this role, you will need to possess the following skills and competencies:

• A quick learner with a strong commitment to accomplishing tasks and goals
• Team player with excellent communication and interpersonal skills
• Ambitious, driven, self-motivated, flexible, respectful, and able to meet tight deadlines
• Organized and autonomous, with the ability to multitask and prioritize tasks effectively
• Customer-oriented and flexible, with a strong focus on providing excellent support to internal stakeholders
• Discreet and able to maintain the highest level of confidentiality, professionalism, and ethical standards when handling sensitive HR information

Career Growth Opportunities and Learning Benefits:

At blithequark, we are committed to supporting the growth and development of our employees. As an HRIS Data Entry Associate, you will have access to a range of learning and development opportunities, including training on our HR systems and processes. You will also have the chance to work with a talented and experienced team, gaining valuable insights and skills that will help you to advance your career.

Work Environment and Company Culture:

Our company culture is built on a foundation of respect, inclusivity, and diversity. We believe in creating a work environment that is supportive, collaborative, and empowering, where everyone has the opportunity to thrive. As a global trading company, we are proud of our diverse and international workforce, and we welcome applications from talented individuals from all backgrounds.

Compensation, Perks, and Benefits:

In return for your skills and experience, we offer a highly competitive hourly rate, a long-term 12-month contract, and a range of benefits, including medical and dental coverage from day one. You will also have the opportunity to work in a hybrid role, with two days spent in the office and the remainder worked remotely, providing you with a great balance between structure and flexibility.

Conclusion:

If you are a motivated and detail-oriented HR professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As an HRIS Data Entry Associate at blithequark, you will have the chance to work with a talented team, develop your skills and knowledge, and contribute to the success of our global trading company. Don't miss out on this opportunity to take your career to the next level – apply today!

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