◆Posted Oct 1, 2025

Experienced Executive Assistant for Global Employment Platform - Fully Remote Opportunity with Omnipresent

Unlock a World of Opportunity as an Executive Assistant at Omnipresent

Join the forefront of global employment innovation with Omnipresent, a pioneering platform that empowers organizations to compliantly hire, onboard, pay, and manage their global workforce. As a fully remote Executive Assistant, you will play a pivotal role in supporting our CEO and Senior Leadership Team, driving administrative excellence, and contributing to the company's continued growth and success.

About Omnipresent and the Global Employment Landscape

Omnipresent is revolutionizing the way businesses operate globally, providing Employer of Record services in over 150 countries. Our comprehensive suite of services includes legal support, streamlined employee onboarding and offboarding, payroll management, and competitive global benefits. By leveraging our expertise, clients can seamlessly employ talent worldwide, navigating complex labor laws and tax obligations with ease.

As an integral member of our team, you will be part of a dynamic, globally distributed workforce that values inclusivity, flexibility, and innovation. Our commitment to conscious inclusion ensures that everyone has the opportunity to thrive, regardless of their background, location, or identity.

The Executive Assistant Role: Key Responsibilities

As an Executive Assistant at Omnipresent, you will be the backbone of our leadership team, providing exceptional administrative support, project management, and coordination across multiple time zones. Your key responsibilities will include:

Managing the CEO's calendar, scheduling meetings across multiple time zones, and ensuring seamless day-to-day operations.

Coordinating travel arrangements, including flights and hotel bookings, for the CEO and Senior Leadership Team.

Providing ad hoc support to the CEO, Senior Leadership Team, and colleagues worldwide, demonstrating a proactive and creative approach to problem-solving.

Assisting in the planning, scoping, and management of executive-level initiatives, ensuring timely and effective execution.

Preparing regularly scheduled reports, logistics, and other materials for the leadership team, showcasing your attention to detail and organizational skills.

Maintaining and improving administrative processes, ensuring efficiency and best practices in a remote work environment.

Designing, implementing, and refining processes for remote office and operations management, driving continuous improvement.

Planning and organizing events, including in-person offsites, workshops, and remote events across multiple time zones, demonstrating your versatility and event management expertise.

Performing general office management duties, such as managing company swag, invoices, expenses, and other ad hoc tasks, showcasing your ability to multitask and adapt.

Requirements and Qualifications: What We're Looking For

To excel as an Executive Assistant at Omnipresent, you should possess:

Proven experience in an office management or operations role within a remote or startup environment, demonstrating your ability to thrive in a fast-paced, dynamic setting.

Excellent administrative and organizational skills, with a keen attention to detail, diligence, and accuracy.

Demonstrable experience working at an executive level, supporting senior management teams, and navigating complex priorities.

Strong written and verbal communication skills, with the ability to effectively collaborate with global teams and stakeholders.

Proficiency in Microsoft Office, G Suite software, and other computer systems, showcasing your tech savviness and adaptability.

Numerical skills and familiarity with basic financial documentation, such as purchase orders, invoicing, and accounts.

Experience in a customer-service oriented environment, with a focus on delivering exceptional support and managing budgets.

Proven ability to collaborate with external vendors, manage contract negotiations, and ensure high-quality service delivery.

Essential Skills and Competencies

To succeed in this role, you should be:

Capable of managing multiple tasks, prioritizing effectively, and maintaining a high level of productivity in a remote work environment.

Eager to continually learn, drive best practices, and improve processes, demonstrating a growth mindset and commitment to excellence.

Flexible and pragmatic in your approach to work, with the ability to adapt to changing priorities and circumstances.

Proactive and able to solve complex problems, demonstrating initiative and a can-do attitude.

Approachable, curious, and enthusiastic, with a positive and helpful demeanor, fostering a collaborative and inclusive team culture.

Comfortable navigating multiple time zones, working with a globally distributed team, and managing various projects with multiple stakeholders.

What We Offer: Benefits, Perks, and Career Growth

At Omnipresent, we are committed to supporting your growth, wellbeing, and success. As an Executive Assistant, you can expect:

Shared ownership: As a valued member of our team, you will have the opportunity to own a piece of Omnipresent, aligning your success with the company's growth.

Flexible working: Enjoy the freedom to work from anywhere in the world, with a flexible schedule that allows you to balance your work and personal life.

Development opportunities: Access training, coaching, and a supportive environment that fosters career ambition and progression.

Wellbeing support: Benefit from mental health and wellbeing support services through Plumm, ensuring your overall wellbeing.

Home office setup: Receive the equipment you need to work effectively from home, including a laptop, monitor, and internet costs.

Additional benefits: Enjoy region-specific benefits, such as medical, life insurance, pension/retirement funds, and more, designed to support your overall wellbeing.

Join Our Inclusive and Dynamic Team

At Omnipresent, we believe in the power of remote work to bring people together, foster diversity, and drive innovation. Our commitment to conscious inclusion ensures that everyone has the opportunity to thrive, regardless of their background or location. If you're passionate about delivering exceptional support, driving administrative excellence, and contributing to a global employment platform, we want to hear from you!