Introduction to Workwarp and the Role
Workwarp is a vibrant community that offers not only a great job but also a dynamic work environment. We are seeking an experienced Document Control Specialist to join our team as an Engineering Project Coordinator. This role is crucial in managing all document submittals from customers, suppliers, and internal partners in support of new commercial nuclear reactor projects. As a key contributor to the engineering team, you will play a vital role in driving success and ensuring the smooth execution of projects.
Key Responsibilities
In this position, you will be responsible for a wide range of tasks, including:
- Managing documentation submittals from customers, suppliers, and internal partners based on project deliverable requirements.
- Transmitting documentation as needed to relevant parties while following internal requirements.
- Working closely with suppliers to ensure submittal due dates are adhered to.
- Reviewing submittals for completeness and compliance with applicable requirements according to the procurement contract.
- Verifying that all documents have been properly reviewed and approved by the appropriate parties within the scheduled timeframe.
- Preparing and issuing reports related to submittal and approval status.
- Providing front-line support for users who may experience issues during the documentation submission and review process.
- Creating, uploading, and managing records within the product lifecycle management tool.
- Ensuring that documents management procedures, including the use of proper structure and templates, are adhered to by all parties.
- Collaborating with subject matter experts in the creation and implementation of documentation.
- Reporting and resolving any non-conformances and process issues in a timely manner.
- Supporting company initiatives, such as LEAN, continuous improvement, and digitalization.
- Ensuring ongoing conformance to quality assurance program requirements, standards, and practices.
- Mentoring and training team members when necessary.
- Providing timely communications on significant issues or developments.
- Investigating problem areas and platform needs, and developing recommendations for platform development programs and maintenance.
Essential Qualifications
To be successful in this role, you will need:
- A Bachelor's degree in a technical discipline.
- At least 5 years of experience working with suppliers and supplier document submittals.
- Experience with change, configuration, document/drawing management.
- Experience in implementing new engineering support tools and their periodic updates.
- Experience with Oracle ERP and Enovia's Product Lifecycle Management (PLM) tool.
- Experience in a regulated industry, such as power, process, marine, medical, or oil and gas, but preferably nuclear under a 10 CFR 50 Appendix B Quality Program for safety-related systems, structures, and components.
- Familiarity with 10CFR 810 regulation.
Preferred Qualifications
In addition to the essential qualifications, we are looking for candidates with:
- Strong oral and written communication skills.
- A clear thinker, detail-oriented, insightful, quantitative, balanced, results-oriented analyst, and leader.
- Ability to manage multiple activities, resources, and task priorities.
- A process-oriented mindset with the ability to facilitate continuous performance improvement.
- An open communication style and proven ability to develop team relationships.
- Knowledge of nuclear business products, business processes, customers, and competitive environment.
Skills and Competencies
To excel in this role, you will need to possess a range of skills and competencies, including:
- Strong organizational and time management skills.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to maintain accuracy and quality in work products.
Career Growth Opportunities and Learning Benefits
At Workwarp, we are committed to the growth and development of our employees. As a Document Control Specialist, you will have access to a range of training and development opportunities, including:
- On-the-job training and mentorship.
- Formal training programs and workshops.
- Opportunities for career advancement and professional growth.
- A dynamic and supportive work environment that encourages learning and development.
Work Environment and Company Culture
At Workwarp, we pride ourselves on our vibrant and dynamic work environment. Our company culture is built on a foundation of:
- Respect and inclusivity.
- Open communication and transparency.
- A commitment to excellence and quality.
- A focus on innovation and continuous improvement.
- A supportive and collaborative team environment.
Compensation, Perks, and Benefits
We offer a competitive salary and a range of benefits, including:
- A comprehensive health and wellness program.
- A retirement savings plan.
- A generous paid time off policy.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
Conclusion
If you are a motivated and experienced Document Control Specialist looking for a new challenge, we encourage you to apply for this exciting opportunity. With a competitive salary, a range of benefits, and a dynamic work environment, this role offers the perfect combination of challenge and reward. Don't hesitate to apply – we look forward to hearing from you!
At Workwarp, we are an equal opportunity employer and welcome applications from diverse candidates. We are committed to creating an inclusive and supportive work environment that values diversity and promotes equity and inclusion.
Apply now and take the first step towards an exciting and rewarding career as a Document Control Specialist with Workwarp!
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