Seeking a hands-on, highly qualified and experienced biotech executive assistant to be part of our dynamic team and supporting the CEO and other leadership members.A The successful candidate will have a proven track record of successfully performing a wide range of high-level administrative activities for all team members always ensuring a productive work environment and efficient operations with confidentiality and discretion.A Roles and Responsibilities Calendar scheduling including agenda preparation for internal and external meetings Proactively manage calendars across multiple international time zones with quick responsivity and flexibility for dynamic changes Responsible for arranging travel, making reservations, and keeping details organized Manage expense reporting (via Expensify) for multiple executives, and work with Accounting team to ensure compliance with corporate policies or guidance Provide high-quality support while anticipating needs Serves as the initial, highly professional interface with key external contacts such as customers and vendors and shows effective written and verbal communication with external as well as all internal contacts including management, staff, and contractors Develops and demonstrates working knowledge of systems and serves as a ago toa person for frequently asked questions Coordinate meetings and other corporate events Organize and order company and business lunches as part of in person meetings Perform intermediate to advanced desktop publishing including word processing, spreadsheets, and presentations Draft, review, and/or edit written material to ensure accuracy, neatness, correct punctuation, and grammar; recommend changes to improve readability and clarity Transcribe information of a technical, confidential, and/or sensitive nature Assist with organization of presentations and related collateral materials as needed Perform other related duties as requested Qualifications and Experience Associates or Bacheloras degree in Business or the equivalent knowledge and experience required Excellent organizational, communication and analytical skills with meticulous attention to detail with a proven track record of serious commitment to accuracy and quality while meeting goals or deadlines Demonstrated exceptional work ethic, professional, friendly, supportive image, and a acan-doa attitude 3+ years of related executive assistant experience preferred with demonstrated growth required in a start-up environment; some experience in biotech/life science industry required Must demonstrate intermediate to advanced computer skills and software application proficiency in Microsoft Word, Excel, PowerPoint and Outlook. PowerPoint experience preferred Adept at administering online, cloud-based applications (for example, Zoom, DocuSign and Expensify), experience with AI tools a plus Familiarity with Cloud based sharing and storage (i.e. Box and SharePoint) Team player and self-starter with the ability to work collaboratively across the business and with all levels of the organization and independently on multiple projects concurrently in a fast-paced environment with strong time management and organizational skills to meet deadlines, and respond quickly and efficiently Confident, intelligent, and dedicated individual who is focused on making improvements and reaching out for new solutions and fostering strong relationships with colleagues The candidate must be highly motivated and proactive; able to work independently with minimal supervision; respond to changing priorities and short lead times for multiple tasks; willingness to acquire new skills; and be able to identify problems and work toward solutions Comp target $100-130K based on experience
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