Philadelphia Business Journal is seeking an Events and Operations Coordinator to manage various event-related tasks and provide administrative support. The role involves coordinating event marketing, overseeing logistics, and assisting with office administration to ensure successful event execution.
Responsibilities
- Coordinate all event marketing
- Oversee and execute a marketing plan for each event that includes social media, e-marketing and print
- EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track
- Build out online event registration pages
- Create & update event registration pages using the company system
- EO Coordinator will work directly with the Event Director on this
- Oversee program logistics: Sponsors, speakers, and honorees
- Assist ED in regular communication with honorees
- Assist in coordinating honoree programing
- Assist in coordinating speaker logistics - when needed
- Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner
- Event Execution
- Brainstorm with ED on overall event execution for each event
- Attend venue planning meetings
- Manage event registration
- Assist in all aspects of event prep - name badges, event signage, event décor, sponsor material, awards, etc
- Assist with event load in and load out
- Primary assistant for event setup
- Participate in the long-term planning of events with Events Director
- Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events
- Assist in the overall design and theme implementation of events
- Office work
- Maintain shared filing of all event trackers, communications, and planning documents with Event Director
- Office Administration
- Newsroom and newspaper production
- Production report generation and facilitation
- Coordination with newspaper printer as required
- Corporate accounting and sales
- Act as liaison and assist the corporate accounting team
- Assist with local cash management where required
- Assist with Salesforce account administration where required
- Assist with accounts receivables, collections reporting and collections
- Assist with invoice administration, reconciliation and support
- Corporate accounting and sales
- Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment
- Coordinate new employee onboarding and orientation. Serve as local HR resource to employees
- Assist in local monthly all-staff meetings
- The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable
- The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher
Skills
- College degree preferred
- 1-3 years preferred
- MS Office Suite
- Web Based Registration tools
- Social Media
- Canva
- Detail oriented
- Persistent
- Focused
- Self-starter
- Creative
- Problem solver
- Ability to establish rapport with employees, customers, and vendors
- Focus
- Discipline
- Strong customer service
- Communication skills
- Organizational skills
Benefits
- Bundled health, dental and vision plans
- Programs to support mental health and wellness
- Generous time-off policy
- Paid Parental Leave
- 401K Plan with Employer Match
- Flexible Spending Accounts
- Employee Assistance Program
- Multiple Employee Dependent Scholarship Programs
- Commuter Flexible Spending
- Lifestyle Programs (Including incentives for healthy habits)
- Medical Infertility Services
- Corporate discount programs
- Employee Recognition/Service Awards
Company Overview
Philadelphia Business Journal is a weekly newspaper that publishes business news and events. It was founded in 1982, and is headquartered in Philadelphia, Pennsylvania, USA, with a workforce of 11-50 employees. Its website is https://www.bizjournals.com/philadelphia/.
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