Document Controller

ITI Group is a leading partner for the Energy, Nuclear, and Industrial manufacturing sectors, focusing on digital transformation solutions. They are seeking a Document Controller to ensure the consistency, accuracy, and traceability of documentation across all projects, managing both physical and electronic documents while maintaining quality and compliance standards. Responsibilities - Implement and maintain document control processes and procedures - Manage all flows of documents either in electronic form or on paper - Ensure Document Management is carried out according to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording and archiving) - Maintain and manage electronic and hardcopy documents as required (incoming and outgoing) - Process incoming documentation (registration, internal distribution, archiving) - Process outgoing documentation (transmit to client and suppliers/3rd parties) - Make sure that controlled copies of latest approved documents and drawings are distributed internally and externally (clients and suppliers) - Ensure control and coordination of project documentation and data - Ensure all drawings/documentation are correctly identified, distributed and filed/stored - Monitor the process for review and approval of project documents in accordance with agreed schedules and in cooperation with the Project Managers - Produce internal and external (clients and suppliers) over-due reports - Ensure the use of standardised forms and templates - Set-up and monitor status of projects folders and facilitate project communication process - Establish and maintain the Master Document Register in cooperation with the project team - Interact with customers’ Electronic Document Management Systems, such as CEMAR, Dalux, SharePoint, Teamcenter, (when required) - Ensure document management is carried out according to established procedures and applicable standards, including document registers and trackers - Quality assure, review and formatting documentation prior to issuance - Dispatch deliverables using formal Document Transmittal Notes (DTNs) - Collate, maintain, record and archive (in the form of LQRs) in electronic form and/or paper hardcopies as required by the customer - Generate and administer project documentation and drawing registers, including tracking data and correspondence records (DTNs), and LQRs - Process incoming and outgoing documentation and deliverables, ensuring controlled copies are distributed internally and externally and recorded in project associated registers - Monitor the process for review and approval of project documents in accordance with ITI’s quality assurance policies in cooperation with ITI and customer project managers - Produce internal and external monthly progress reporting in the form of; deliverables tracker status reports, over-due items reports, identified changes, outstanding technical queries, and assisting with other project aspects as required - Generate project meeting minutes when required - Assist with any other duties reasonably requested and in line with the requirements of the post Skills - Computer literate with good MS Office skills (Word, Excel, PowerPoint) & Electronic Mail skills - Eligible for security clearance checks for access to client documentation/sites - Diligent with a keen eye for detail, quality and accuracy - A good communicator and collaborator with confidence to enforce standards and processes with colleagues - NVQ qualified or equivalent work experience in an administration role - Time management prioritisation skills with excellent organisation skills - Excellent customer-facing, communication and team working skills - Flexible, co-operative and enthusiastic attitude to work - Team working ability in a project environment - Pass DBS and BPSS check - Be a UK National (no dual passports) - Have lived in the UK for the last 5 years - Have no spent or current criminal convictions - Be prepared to work in the Nuclear defence sector - Experience in regulated industry Benefits - 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year - Flexible start and finish times, including flexi-Fridays - Competitive Employee Referral Award Scheme - Private Medical Insurance - Life Assurance - Pension - Payment of professional membership fees - Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice - Enhanced family friendly policies Company Overview - ITI Group is a leading international, independent, progressive systems integrator dedicated to helping businesses worldwide advance towards a safer, more efficient and sustainable future. It was founded in 1972, and is headquartered in London, England, GBR, with a workforce of 201-500 employees. Its website is https://www.itigroup.com.