Alan Lescht & Associates, P.C., a leading employment law firm, is seeking a dynamic and highly organized Administrative Assistant to join our team. This role supports all aspects of administrative operations including client intake, communications, file management, and office support.
Responsibilities
- Answer and direct phone calls and electronic communications
- Process potential new client inquiries, including but not limited to:
- Schedule consultations with attorneys
- Conduct basic intake questionnaire and relay information to attorneys
- Prepare and process new client matters, including drafting and issuing retainers, creating case files, and entering information into legal software
- Receive and process payments for consultations
- Support office operations as needed, including:
- Receive and process incoming mail and deliveries
- Prepare and send outgoing mail
- Greet and direct guests and clients
- Support physical file storage and maintenance
- Support supply inventory and maintenance
- Support on-boarding and off-boarding of staff members
- Assist in maintaining office technology including technology inventory, set-up, processing
- Assist with maintaining electronic files and form legal documents
- Assist with account management and financial matters including:
- Send retainer requests and invoices as directed
- Process incoming payments
- Arrange for vendor and other payments (by check or electronic fund transfers) as directed
- Process and make bank deposits
- Provide some paralegal support as assigned under direction of senior paralegal, including redacting documents, drafting form templates, handling case closures
- Performs other related duties as assigned
Skills
- Strong verbal and written communication skills
- Strong interpersonal and customer service skills
- Strong organizational and multitasking abilities, with attention to detail
- Ability to meet deadlines and manage competing priorities
- Strong problem-solving skills
- High level of discretion and ability to maintain confidentiality
- Comfortable working independently and collaboratively in a fast-paced, high-pressure environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- High school diploma or equivalent required
- Prolonged periods sitting at a desk and working on a computer
- Ability to work in-person with teleworking flexibility as permitted
- Prior experience in a law firm or professional services environment highly valued
- Customer service experience highly valued
- Familiarity with online tools such as Box and legal practice management software
Benefits
- Employer paid health insurance
- 401k pension plan
Company Overview
Described by clients as “exceptional” and a “true lawyer’s lawyer,” Alan Lescht has long been recognized as one of the best employment lawyers in Washington, D.C. It was founded in 1996, and is headquartered in Washington, District of Columbia, USA, with a workforce of 11-50 employees. Its website is https://www.dcemploymentattorney.com/.
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